Admin & Facilities Executive
- Job description
- Adept at managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security etc
- Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities
- Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, vehicles, building, etc
- Purchasing, Implementation and operations of Security and Surveillance
- Vendor management- Oversee acquisition, installation and commissioning of equipments that are required for the facility
- Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations as required
- Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
- Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
- Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
- Responsible for all Facility Management related activities such as upkeep and maintenance of all buildings and infrastructure.
- Attend and immediately resolve all the complaints received related to facilities.
- To ensure minimum down time for all the utilities and services.
- To maintain records of building documents.
- Preparing work permits and work orders.
- Vendor Management and AMC negotiations.
- Maintaining Data and Operational records
- Follow up with vendors for daily requirements
- 1 to 3 yrs experience handling Administration work - Office admin, housekeeping, Stationary and Security
- Good communication skills
- MS Office MS Excel and Power point knowledge is a mandate
- Visa Processing and traveling
- Coordinate with centralized team
- Fluent speaking English
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